Formula Shortcut
Here’s a tip from Charles Kyd. Press Control+Shift+A after you’ve typed the first parenthesis of a function and Excel fills in the argument names.
Type the function name and the open parenthesis:
Press Control+Shift+A to see the arguments:
Since I use Excel 2000 for almost all of my development (and it doesn’t have that handy function intellisense), this shortcut has come in handy for those lesser used functions. Similarly, Control+A pressed at that time will open the function wizard, a feature I seldom use.
Just when I think I know every keyboard shortcut, I learn another one. Thanks Charles.
Tom:
Dick,
Here is my cheatsheet of shortcuts that I picked up somewhere. I keep this list up at the top of my Excel based PIM workbook so that it is always available and easy to search. Just paste the list into a worksheet and keep it handy.
Tom
Alt + Shift + F1 Inserts a new worksheet into the active workbook
Alt + Down Arrow Displays the Pick From List drop-down list
Ctrl + “1″ Displays the (Format > Cells) dialog box
Ctrl + Page Down Moves to the next worksheet in the active workbook
Ctrl + Tab Moves to the next workbook or window
Ctrl + Shift + Tab Moves to the previous workbook or window
Ctrl + Shift + Down Arrow Selects all the cells to the end of the current region
F11 Creates a chart (on a chart sheet) using the highlighted range
Shift + F9 Calculates just the active worksheet
F1 Displays the Office Assistant or (Help > Microsoft Excel Help)
21 March 2006, 7:07 amF2 Edits the active cell, putting the cursor at the end*
F3 Displays the (Insert > Name > Paste) dialog box
F4 Repeats the last worksheet action (Edit > Repeat)
F5 Displays the (Edit > GoTo) dialog box
F6 Moves to the next pane in a workbook (if the window is split)
F7 Displays the (Tools > Spelling) dialog box
F8 Toggles whether to extend a selection with the arrow keys
F9 Calculates All the worksheets in All the open workbooks
F10 Toggles the activation of the Menu Bar
F11 Displays the (Insert > Chart) dialog box that creates a chart (on a chart sheet) using the highlighted range
F12 Displays the (File > Save As) dialog box
Shift + F1 Activates the context sensitive Whats this ? prompt (Help > Whats This)
Shift + F2 Inserts or edits a cell comment (Insert > Comment)
Shift + F3 Displays the (Insert > Function) dialog box
Shift + F4 Repeats the last Find, the same as (Edit > Find Next)
Shift + F5 Displays the (Edit > Find) dialog box
Shift + F6 Moves to the previous pane in a workbook (if the window is split)
Shift + F8 Toggles between switching Add Mode on or off*
Shift + F9 Calculates just the active worksheet
Shift + F10 Displays the (Shortcut) menu for the selected item
Shift + F11 Inserts a new worksheet into the active workbook (Insert > Worksheet)
Shift + F12 Saves, Displays the (File > Save As) dialog box if a new workbook
Ctrl + . (period) scroll thru corners of selected range.
Ctrl + F3 Displays the (Insert > Name > Define) dialog box
Ctrl + F5 Restores the size of the active workbook or window
Ctrl + F6 Moves to the next open workbook or window
Ctrl + F7 Activates the Move window command
Ctrl + F8 Activates the Resize window command
Ctrl + F9 Minimises the size of the active workbook or window
Ctrl + F10 Maximises the size of the active workbook or window
Ctrl + F12 Displays the (File > Open) dialog box
Alt + F1 Creates a chart (on a chart sheet) using the highlighted range
Alt + F2 Displays the (File > Save As) dialog box
Alt + F4 Closes all the workbooks (saving first) and exits Excel (File > Exit)
Alt + F8 Displays the (Tools > Macro > Macros) dialog box
Alt + F11 Toggles between the Visual Basic Editor window and the Excel window
Alt + Ctrl + F9 Calculates All cells on All worksheets in All workbooks
Alt + Shift + F1 Inserts a new worksheet into the active workbook (Insert > Worksheet)
Alt + Shift + F2 Displays the (File > Save As) dialog box
Alt + Shift + F10 Displays the drop-down menu for the corresponding Smart tag
Alt + Shift + F11 Activates the Microsoft Script Editor window
Ctrl + Shift + F3 Displays the (Insert > Name > Create) dialog box
Ctrl + Shift + F6 Moves to the previous open workbook or window
Ctrl + Shift + F10 Activates the Menu Bar or Displays the (View > Toolbars) dialog box
Ctrl + Shift + F12 Displays the (File > Print) dialog box
Insert + F4 Read spelling errors and suggestions ??
Ctrl + “0″ Hides the columns in the current selection (Format > Column > Hide)
Ctrl + “1″ Displays the (Format > Cells) dialog box
Ctrl + “2″ Toggles bold on the current selection
Ctrl + “3″ Toggles italics on the current selection
Ctrl + “4″ Toggles underlying on the current selection
Ctrl + “5″ Toggles the strikethrough of text on the current selection
Ctrl + “6″ Toggles between hiding, displaying or displaying just placeholders (objects)
Ctrl + “7″ Toggles the display of the Standard toolbar
Ctrl + “8″ Toggles the display of Outline symbols on the active worksheet
Ctrl + “9″ Hides the rows in the current selection (Format > Row > Hide)
Ctrl + Shift + “0″ Unhides the columns in the current selection
Ctrl + Shift + “2″ Enters the value from the cell directly above into the active cell
Ctrl + Shift + “8″ Selects the current region (surrounded by blank rows and columns)
Ctrl + Shift + “9″ Unhides the rows in the current selection
Ctrl + “A” Displays the formula palette given a function name or selects the whole worksheet
Ctrl + “B” Toggles bold on the current selection
Ctrl + “C” Copies the current selection to the clipboard (Edit > Copy)
Ctrl + “D” Copies the first cell in the selection downwards (Edit > Fill > Down)
Ctrl + “E” Goto current Error ??
Ctrl + “F” Displays the (Edit > Find) dialog box
Ctrl + “G” Displays the (Edit > GoTo) dialog box
Ctrl + “H” Displays the (Edit > Replace) dialog box
Ctrl + “I” Toggles italics on the current selection
Ctrl + “J” Toggles calculation between Manual and Automatic ??
Ctrl + “K” Displays the (Insert > Hyperlink) dialog box
Ctrl + “N” Creates a new workbook (File > New)
Ctrl + “O” Displays the (File > Open) dialog box
Ctrl + “P” Displays the (File > Print) dialog box
Ctrl + “R” Copies the leftmost cell in the selection to the right (Edit > Fill > Right)
Ctrl + “S” Saves, Displays the (File > Save As) dialog box if a new workbook
Ctrl + “U” Toggles underlining on the current selection
Ctrl + “V” Pastes the entry from the clipboard (Edit > Paste)
Ctrl + “W” Closes the active workbook or window (File > Close)
Ctrl + “X” Cuts the current selection to the clipboard (Edit > Cut)
Ctrl + “Y” Repeats the last action (Edit > Repeat)
Ctrl + “Z” Undo the last action (Edit > Undo)
Alt + “C” Move the selected field into the Column area (Pivot Table)
Alt + “D” Displays the (Data) menu
Alt + “E” Displays the (Edit) menu
Alt + “F” Displays the (File) menu
Alt + “H” Displays the (Help) menu
Alt + “I” Displays the (Insert) menu
Alt + “L” Displays the Pivot Table Field dialog box ??
Alt + “O” Displays the (Format) menu
Alt + “P” Move the selected field into the Page area (Pivot Table)
Alt + “R” Move the selected field into the Row area (Pivot Table)
Alt + “T” Displays the (Tools) menu
Alt + “U” Activates the AutoShapes submenu on the Drawing toolbar*
Alt + “V” Displays the (View) menu
Alt + “W” Displays the (Window) menu
Alt + Shift + “B” Report on the cell borders ??
Alt + Shift + “G” Report the gridline status ??
Ctrl + Shift + “A” Inserts argument names given a function in the formula bar.
Ctrl + Shift + “C” List cells in current column ???
Ctrl + Shift + “F” Activates the Font Name drop-down list on the Formatting toolbar
Ctrl + Shift + “H” Selects all the hyperlinks ?? where
Ctrl + Shift + “O” Selects all the cells with comments
Ctrl + Shift + “P” Activates the Font Size drop-down list on the Formatting toolbar
Ctrl + Shift + “R” List cells in the current row ???
Ctrl + Shift + “S” List all the worksheets ??
Enter Enters the contents of the active cell and moves to the cell below (by default)
Shift + Enter Enters the contents of the active cell and moves to the cell above (by default)
Tab Enters the contents of the active cell and moves one cell to the right
Shift + Tab Enters the contents of the active cell and moves one cell to the left
Alt + ” = ” Enters the SUM() function (AutoSum) to sum the adjacent block of cells
Alt + 0128 Enters the euro symbol (€) (using Number keypad)
Alt + 0162 Enters the cent symbol (¢) (using Number keypad)
Alt + 0163 Enters the pound sign symbol (£) (using Number keypad)
Alt + 0165 Enters the yen symbol (¥) (using Number keypad)
Alt + Enter Enters a new line (or carriage return) into a cell
Ctrl + ” ‘ ” Enters the formula from the cell directly above into the active cell
Ctrl + Shift + “2″ Enters the value from the cell directly above into the active cell
Ctrl + ” ; ” Enters the current date into the active cell
Ctrl + Enter Enters the contents of the active cell to the selected region
Ctrl + Shift + ” ; ” Enters the current time into the active cell
Ctrl + Shift + Enter Enters the formula as an Array Formula
Shift + Insert Enters the data from the clipboard
Alt + Down Arrow Displays the Pick From List drop-down list
Esc Cancels the cell entry and restores the original contents
Delete Deletes the selection or one character to the right
Backspace Deletes the selection or one character to the left
Shift + Delete Cuts the selection to the clipboard
Ctrl + Delete Deletes text to the end of the line
Ctrl + ” - ” Displays the (Edit > Delete) dialog box
Ctrl + Shift + ” = ” Displays the (Insert > Cells) dialog box
Ctrl + ” \ ” Selects the cells in a selected row that do not match the value in the active cell
Ctrl + Shift + ” \ ” Selects the cells in a selected column that do not match the value in the active cell
Ctrl + ” / ” Selects the array containing the active cell ??
Alt + ” ; ” Selects the visible cells in the current selection
Ctrl + Enter Selects the first object / chart ??
Ctrl + Shift + “8″ Selects the current region (surrounded by blank rows and columns)
Ctrl + ” * ” Selects the current region (using the * on the number keyboard)
Ctrl + ” [ ” Selects all the cells that are directly referred to by the formula in the active cell (precedents)
Ctrl + Shift + ” [ ” Selects all the cells that are directly (or indirectly) referred to by the formula in the active cell
Ctrl + ” ] ” Selects all the cells that directly refer to the active cell (dependents)
Ctrl + Shift + ” ] ” Selects all the cells that directly (or indirectly) refer to the active cell
Ctrl + Shift + Page Down Selects the active worksheet and the one after it
Ctrl + Shift + Page Up Selects the active worksheet and the one before it
Ctrl + Shift + Spacebar Selects all the objects on the worksheet when an object is selected or selects the whole worksheet
Ctrl + Backspace Selects the current active cell (scrolling if necessary)
Ctrl + Spacebar Selects the current column
Shift + Arrow keys Selects the active cell and the cell in the given direction
Shift + Backspace Selects the active cell when multiple cells are selected
Shift + Spacebar Selects the current row
Ctrl + Shift + Arrow Key Extends the selection to the next cell adjacent to a blank cell in that direction
Ctrl + Shift + End Extends the selection to the last used cell on the worksheet
Ctrl + Shift + Home Extends the selection to the beginning of the worksheet
Shift + Arrow Keys Extends the selection by one cell in that direction
Shift + Home Extends the selection to the first column
Shift + Page Down Extends the selection down one screen
Shift + Page Up Extends the selection up one screen
End, Shift + Arrow Keys Extends the selection to the next non-blank cell in that direction
End, Shift + End Extends the selection to the last cell in the current row*
End, Shift + Home Extends the selection to last used cell on the worksheet
Alt + ” ‘ ” Displays the (Format > Style) dialog box
Ctrl + Shift + ” ‘ ” Applies the Time format “hh:mm” to the selection
Ctrl + Shift + ” 1 ” Applies the Comma separated format “#,##0.00″ to the selection
Ctrl + Shift + ” 4 ” Applies the Currency format “£#,##0.00″ to the selection
Ctrl + Shift + ” 5 ” Applies the Percentage format “0%” to the selection
Ctrl + Shift + ” 6 ” Applies the Exponential format “#,##E+02″ to the selection
Ctrl + Shift + ” # ” Applies the General number format “0.00″ to the selection
Ctrl + ” # ” Applies the Date format “dd-mmm-yy” to the selection
Ctrl + Shift + ” 7 ” Applies the outline border to the selection
Ctrl + Shift + ” - ” Removes all the borders from the selection
Ctrl + Shift + ” _ ” Removes an outline border from the selection
Arrow Keys Moves to the next cell in that direction
Ctrl + Tab Moves to the next open workbook or window
Alt + Tab Moves to the next application open on your computer
Alt + Shift + Tab Moves to the previous application open on your computer
Enter Moves to the cell directly below
Tab Moves to the next cell on the right (or unprotected cell)
Home Moves to the first column in the current row
End, Arrow Keys Moves to the next non empty cell in that direction
End, Enter Moves to the last cell in the current row that is not blank
End, Home Moves to the last used cell on the active worksheet*
Page Down Moves you one screen of rows down
Page Up Moves you one screen of rows up
Shift + Enter Moves to the cell directly above (opposite direction to Enter)
Shift + Tab Moves to the cell directly to the left (opposite direction to Tab)
Alt + Page Down Moves you one screen of columns to the right
Alt + Page Up Moves you one screen of columns to the left
Ctrl + Home Moves to cell “A1″ on the active sheet
Ctrl + End Moves to the last used cell on the active worksheet*
Ctrl + Up Arrow Moves to the first row in the current region
Ctrl + Down Arrow Moves to the last row in the current region
Ctrl + Left Arrow Moves to the first column in the current region
Ctrl + Right Arrow Moves to the last column in the current region
Ctrl + Page Up Moves to the previous worksheet in the workbook
Ctrl + Page Down Moves to the next worksheet in the workbook
Ctrl + Shift + Tab Moves to the previous open workbook or window
Ctrl + Backspace Moves to the display the active cell
Scroll Lock + Arrow Keys Moves the workbook or window one cell the corresponding direction
Scroll Lock + End Moves to the last cell in the current window
Scroll Lock + Home Moves to the first cell in the current window
Scroll Lock + Page Down Moves you down one screen (current selection unchanged)
Scroll Lock + Page Up Moves you up one screen (current selection unchanged)
Enter Moves from top to bottom within a selection
Tab Moves from left to right within a selection
Ctrl + ” . ” Moves clockwise to the next corner within a selection
Shift + Tab Moves from right to left within a selection (opposite direction to Tab)
Alt + Ctrl + Left Arrow Moves to the left between non adjacent cells in a selection
Alt + Ctrl + Right Arrow Moves to the right between non adjacent cells in a selection
= Starts a Formula
Ctrl + ” ` ” Toggles between the value layer and the formula layer
Ctrl + Delete Deletes to the end of the line
Ctrl + Insert Copies the current selection to the clipboard
Ctrl + Shift + ” ( ” Unhides any hidden rows within the selection
Ctrl + Shift + ” ) ” Unhides any hidden columns within the selection
Ctrl + Shift + ” / ” Copy value from cell above / select the array ??
Ctrl + Shift + ” \ ” Select unequal cells
Alt Toggles the activation of the Menu Bar
Alt + Shift + Left Arrow Displays the (Data > Group and Outline > UnGroup) dialog box
Alt + Shift + Right Arrow Displays the (Data > Group and Outline > Group) dialog box
Alt + Backspace Undo the last action (Edit > Undo) ??
Alt + Spacebar Activates the Control Box in the top left hand corner
Alt + ” - ” Displays the Excel application control menu
End Toggles between switching End Mode on or off
Scroll Lock Toggles between switching Scroll Lock on or off
Shift + Insert Pastes the entry from the clipboard
Ctrl + F2 Displays the Info Window (redundant)
Ctrl + F4 Closes the active workbook or window (redundant)
Ctrl + F11 Inserts an Excel 4.0 macro sheet (redundant)
Jim:
Tom Thanks for the list
21 March 2006, 8:50 amI have added it my template
Tom:
Jim,
The list came out a little different than I thought it would. I pasted the text from a tab delimited txt file so that the shortcuts would be in one column and the descriptions would be in the next column to the right. Makes it easier to read or search I think.
If you would rather have it like that, drop me an email at tomrokey@gmail.com
Tom
21 March 2006, 10:09 amIan Huitson:
This only works when you start a formula with an “=”, not a “+” operator
For years I have started excel formulas with a “+” instead of an “=”
probably a throw back to the Open Access days under DOS.
Now I have an excuse to change.
Hui…
23 March 2006, 2:14 amGreg:
Like Tom, I tediously formatted the shortcut list in Word by adding Tabs after each shortcut and then pasting into Excel using the Paste Special / HTML option. In formatting the columns and rows in Excel I immediately discovered a shortcut missing from the list of 239 shortcuts.
23 March 2006, 7:57 amAlt + Enter Repeats last command while not entering/editing a cell.
Beate Schmitz:
Hi Greg,
he has F4 in his list - doing the same task as Alt + Enter!
Regards,
18 December 2006, 3:54 pmBeate